Room Bookings

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Clarington Public Library provides meeting room space for civic, educational, and cultural activities and videoconferencing services. Meeting rooms are available at the Bowmanville, Courtice, and Newcastle Branches.

You can also book your video appointment, interview, or meeting at the Library! Clarington Public Library provides videoconferencing services for online learning, workshops, and exams; online meetings and appointments with medical, legal, financial, and social services; online job interviews, meetings, and educational meetings; and online social connections with friends and family.

For more information about library meeting rooms and rules of use, please see the Meeting Room Policy or or contact the Meeting Room Clerk, 905-623-7322, x2716.

Individuals wishing to book a room for a meeting or videoconferencing must complete the application form below and be a Library member in good standing. Presently, the Library is waiving fees for those interested in using our rooms.

Meeting Rooms: Bowmanville, Courtice, and Newcastle Branches

Bowmanville Branch, Mezzanine Room
163 Church St.
Capacity of 30 people
Includes chairs, tables, and wall-mounted screen
Courtice Branch, The Great Room
2950 Courtice Rd.
Capacity of 30 people
Includes chairs, tables, projector, and wall-mounted screen
Newcastle Branch, George and Kathleen Vice Community Room
150 King Ave. E.
Capacity of 40 people
Includes chairs, tables, projector, and wall-mounted screen

Videoconferencing Services: All Branches

Videoconferencing bookings are available at all four branches. A private room will be provided at the Bowmanville, Courtice, and Newcastle Branches; a semi-private room will be provided at the Orono Branch.
The WebEx, Zoom, GoToMeeting, and Skype platforms are supported on a Library-provided laptop.
Bookings must be made 48 hours in advance, and must be finished 30 minutes before the branch closes.
Members must have a Library card in good standing to complete a booking.
We recommend members bring a personal pair of headphones to help ensure privacy.

Availability

Due to the Outreach Community Hub, Room Bookings may not be available during the following times:

Bowmanville Branch: Thursdays, 10 a.m. to 3:30 p.m.
Courtice Branch: first Wednesday of every month, 10 a.m. to 3:30 p.m.
Newcastle Branch: first Monday of every month, 12:30 p.m. to 3:30 p.m.
Orono Branch: first Friday of every month, 10 a.m. to 12:30 p.m.

Name (yourself or authorized group representative): *

Name and description of group, if applicable:

Library card number (yourself or authorized group representative): *

Phone number (yourself or authorized group representative): *

Email address (yourself or authorized group representative):

A confirmation will be sent to this address.

Location: *

Meeting rooms are available at the Bowmanville, Courtice, and Newcastle Branches only. Videoconferencing services are available at all four branches.

Bowmanville Branch (meeting room capacity of 30 people; private videoconferencing room)

Courtice Branch (meeting room capacity of 30 people; private videoconferencing room)

Newcastle Branch (meeting room capacity of 40 people; private videoconferencing room)

Orono Branch (semi-private videoconferencing room)

Date requested: *

Bookings may only be made two months in advance of today's date, and must be made 48 hours in advance. Bookings must be finished 30 minutes before the branch closes. Hours of availability may be found on the Hours & Locations page. Please note room availability due to the Outreach Community Hub, as noted above.

Month

Day

Year

Time and duration requested: *

Expected attendance: *

Topics/speakers for meeting, if applicable:

Additional comments:

Policy and guidelines acceptance: *

I agree that I have read the policy and guidelines governing the use of the meeting room and agree to abide by them. As the authorized representative of the aforementioned group, I agree to indemnify and save harmless the Library against any and all claims of any nature, kind and costs which may arise out of the group’s use of the facilities. I understand that I am responsible to pay the costs for any loss or damage to any Library property arising out of our occupancy.

Leave this field blank

Clarington Public Library is the rental agent only and is not participating in or endorsing the program or event covered by the permit use.

Information on this form is collected under the authority of the Public Libraries Act 1990 and is used for the purposes of Library services and planning. Please direct any inquiries to Library Administration, 905-623-7322.

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Room Bookings

Meeting Rooms: Bowmanville, Courtice, and Newcastle Branches

Videoconferencing Services: All Branches

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